R12 - Oracle Payables Part - 1

Overview Of payable :

1. Supplier / Creditor Master Creation :

Please refer my earlier post :

http://oracleapps99.blogspot.com/2011/08/r12-supplier-creation-part-1.html
http://oracleapps99.blogspot.com/2011/08/r12-supplier-creation-part-2.html

2. Invoice Creation :

2.1 Setup Defaults:

• Define defaults to speed up data entry.
• Defaults can be overridden at Invoice level if required.
• for Ex : define payment terms, to auto-assign multiple payment schedules and discounts when we enter the invoice using this payment term.
• Define paygroup, to o classify each invoice - Pick one Pay Group and pay all related invoices at one shot.
• Define Distribution Sets, to auto-create multiple invoice lines with pro-rata amounts when we enter the invoice 

refer my earlier post for setups :



http://oracleapps99.blogspot.com/2012/03/r12-ap-payment-setups.html
http://oracleapps99.blogspot.com/2012/03/r12-ap-invoice-setup-1.html

 2.2.  Enter Invoice :

We can enter 9 types of invoice by using invoice entry form.

Type Of Invoices :

Standard
Credit Memo
Debit Memo
Expense Report
Prepayments
Retainage Release
Transportaion Invoice
Withhold Tax
Mixed.

Create Standard Invoice.

Invoices --> Entry --> Invoices

Enter Invoice Header details, like

Operating Unit, Type, Supplier / Trading partner name, Supplier name, Invoice amount Etc.

 Click on 2 Lines Tab and enter line details like amount and save.

Click on Distributions Button  --> save

come back to like and click on line  --. System will calculate the tax based on your tax setup.

Click on All Distributions Button to see the complete distribition information.

2.3 Validate Invoice :

Actions --> Validate --> select Validate check box --> Ok.

and also we can see the reason from Holds Tab.  we can see all the holds and hold releases information for the invoice.

correct the invoice amount and validate the invoice --> Actions --> Validate -->  select Validate check box --> Ok.

 Click on View Payments Tab to see the all the payments for the invoice.

 Click Scheduled payments Tab to see all scheduled payments. In our example, we created invoice on 04-Apr-2012 and Invoice Due date / Payment dare also 04-Apr-2012. System will calculate the invoice due date based on payment terms and in our case we used payment terms as "LS Terms". Lets a look into payment terms.

Technical part :

select * from AP_INVOICES_ALL where invoice_num = '04-APR-2012_1';

select * from AP_INVOICE_LINES_ALL where invoice_id = 211325;

select * from AP_HOLDS_ALL where invoice_id = 211325;

select amount_remaining, due_date, hold_flag from AP_PAYMENT_SCHEDULES_ALL where invoice_id = 211325;

SELECT distribution_line_number, line_type_lookup_code, amount, po_distribution_id, amount_to_post from AP_INVOICE_DISTRIBUTIONS_ALL  where invoice_id = 211325;

R12 - AP Payment Setups

1. Interest rates :

In the Payment Interest Rates window, you define interest rates Payables uses to calculate and pay interest on overdue invoices. Payables calculates interest on overdue invoices only if you enable both the Allow Interest Invoices Payables option and the Allow Interest Invoices option for the supplier of an invoice.

(N)>Setup>Payments>Interest Rates

 select * from AP_INTEREST_PERIODS;


2. Bank Charge Calculation :


Use the Bank Charge Calculation window to specify charges associated with transferring money between banks. If you use Payables you specify charges between your remittance banks and your suppliers' banks. If you use Receivables you specify charges between your customers' banks and your banks. You can define charges.

 (N)>Setup>Payments>Bank Charges Calculations.

 select * from AP_BANK_CHARGES ;

select * from AP_BANK_CHARGE_LINES;

3. Bank and Bank Branches Creation  :

(N)>Setup>Payments>Bank and Bank Branches.

Click on Banks --> Create

Click Save and Next -- > Click on create to create Bank Address --> Enter required fields and click on Apply.

Click Save and Next  -->  Click on Create Contact to Create contact person/info --> Enter all the required info. We can create any number of contacts by clicking on Add Another Row.

 

Click on Finish.

 Click on Create Branch to create Bank Branches.

 

R12 - AP Invoice Setup - 1

Hi Friends,

Today i am posting required setups related to Account Payables.

1. Payment terms : We define payment terms that we can assign to an invoice to automatically create scheduled payments when we submit Payables Invoice Validation for the invoice. we can define payment terms to create multiple scheduled payment lines and multiple levels of discounts. Payment terms have one or more payment terms lines, each of which creates one scheduled payment.

Setup>Invoice>Payment Terms

Underlying tables.

select * from AP_TERMS where name = 'XX_TERM' and term_id = 9999;

select * from AP_TERMS_LINES where term_id = 9999;

2. Distribution Sets :

Use a Distribution Set to automatically enter distributions for an invoice when you are not matching it to a purchase order.
We can assign a default Distribution Set to a supplier site so Payables will use it for every invoice you enter for that supplier site. If we do not assign a default Distribution Set to a supplier site, we can always assign a Distribution Set to an invoice when we enter it.

(N)>Setup>Invoice>Distributions Sets

 For Ex : Create an invoice and assign above created distribution set.

Click on Distributions button. verify the amount is distributed onto two accounts based distrinution set.

 select * from AP_DISTRIBUTION_SETS where distribution_set_name = 'XX_NAME';

select * from AP_DISTRIBUTION_SET_LINES where distribution_set_id = 9999;

3. Tolerances :

Use the Invoice Tolerances Template window to define the matching tolerances we want to allow for variances between invoice, purchase order, and receipt information. we can define both percentage-based and amount-based tolerances.
Tolerances determine whether Payables places matching or tax holds on an invoice. When we submit Payables Invoice Validation for an invoice that we have matched to a purchase order or receipt, Payables checks that the invoice matches the purchase order or receipt within the purchase order matching tolerances you define.


(N)>Setup>Invoice>Tolerances 

 select * from AP_TOLERANCE_TEMPLATES where tolerance_name = 'TEST_9';

4. Hold and Release Names : 

Use the Invoice Hold and Release Names window to define the names that we use to manually hold or release invoices. We can define hold names that we assign to an invoice during entry to place the invoice on hold.

(N)>Setup>Invoice>Hold and Release Names

 select * from AP_HOLD_CODES;

5. Pay Group :

Pay Groups are used to classify each invoice - Pick one Pay Group and pay all related invoices at one shot.

Setup -->  Lookup  --> Purchasing

R12 - Fixed Assets Overview

Hi Friends,

Today i am posting Overview Of Oracle Fixed Assets.